Ensuring workers don’t overspend your small business journey price range and keep inside coverage is a large problem for a lot of firms. As enterprise journey is normally a big a part of your total firm price range, it’s important you retain this beneath management.
On this article, we’ll stroll you thru how TravelPerk makes journey coverage compliance simple on your complete group. From holding Claire in finance proud of versatile insurance policies and automatic approval processes which might be baked into our platform, to holding your jet set vacationers happy by giving them extra autonomy to e book their very own journey and make better-informed selections that truly fall inside price range.
5 methods Travelperk will make it easier to enhance journey coverage compliance
Improved Journey Coverage Consciousness
First issues first, journey coverage consciousness is vital. In case your crew has by no means even learn your coverage, how will they keep on with it? In the event you’ve spent the time to create a sturdy enterprise journey coverage, you should be sure that workers really know what’s in there! Sounds apparent, proper?
However many firms have their insurance policies hidden away in a shared drive or on the corporate intranet – the place it is simply forgotten and workers can’t entry necessary info after they want it.
With TravelPerk, there aren’t any excuses when vacationers declare they don’t know what’s in coverage! We make consciousness and compliance actually easy by permitting you to have your company journey coverage baked into our reserving instrument. Which means workers not must sift by lengthy coverage paperwork or frantically try to discover your journey coverage hidden within the depths of your organization shared drive.
When you’ve uploaded your journey coverage to TravelPerk, its seamlessly built-in into their enterprise journey search, so vacationers will all the time know if a flight, lodge or practice is inside coverage or not.
Right here’s an instance of how your coverage is built-in into the TravelPerk platform…
Traveler autonomy and complete peace of thoughts
So, what are the extra advantages of getting your company journey coverage embedded into our platform?
For one, it takes the strain off admins and journey managers by giving workers extra autonomy to e book their very own journeys and make knowledgeable selections while nonetheless staying inside price range.
Secondly, It additionally provides your finance crew complete peace of thoughts. (No extra evening sweats for Nigel, your CFO…)
For instance, if an worker tries to e book first-class flights to a convention or makes an attempt to e book the penthouse suite for a corporation retreat, our reserving instrument will mechanically flag that it’s out of coverage. See an instance under.
For extra peace of thoughts and elevated management of your small business journey price range, we advocate establishing personalized approvals inside the TravelPerk platform. So, if an worker tries to e book a visit that falls outdoors of coverage, you may select a crew lead or journey supervisor inside your organisation to be answerable for approving that journey.
Just like the sound of this? Let’s dive deeper into our customizable approval choices under…
Save time with automated journey approvals
One other profit of getting your journey coverage baked into the TravelPerk platform is the flexibility to have customized, automated approvals.
For instance, if Mario in gross sales is reserving a practice and lodge for a networking occasion subsequent month and this falls inside your journey coverage (nice work, Mario!) you may select to have this enterprise journey mechanically authorised in TravelPerk. Now Mario doesn’t want to attend or chase his crew result in approve it – he’s all good to go as he’s caught to the coverage!
Inside your account settings in TravelPerk, you may set the approval workflows you need, who this is applicable to in your group, and who’s answerable for reviewing the proposed enterprise journey. Right here’s an instance under:
So on this case, any out of coverage journeys for these 3 vacationers will go to Matt to be authorised. We additionally provide a slack integration, which accelerates approvals by 80% by sending notifications to admins of any new journey to approve. Dreamy!
Finally, you get to decide on how a lot management you need on your small business journey bookings. Need to approve each journey? Completely tremendous! Completely happy for journey bookings which might be in coverage to be mechanically authorised? Nice!
We additionally provide the flexibleness to arrange completely different approvals for particular stakeholders. For instance, if you need all C-Suite lodge bookings and airfares to be mechanically authorised, your approval course of would look one thing like this inside TravelPerk:
Automated journey approvals provide the better of each worlds: full management of your price range with out micromanagement. In addition they save your organization loads of time by eradicating the necessity to verify each single journey if it falls inside coverage. And in flip, this will increase worker satisfaction.
You can too amend journey approvals at any time in your account settings inside TravelPerk. Providing you with full flexibility and management over your small business journey price range.
Customized journey insurance policies
TravelPerk additionally provides you the chance to set completely different enterprise journey insurance policies for various members of your group. Generally, we normally advise holding your company journey insurance policies as easy and simple as attainable. But when you should set completely different guidelines for various groups, to assist enhance journey coverage compliance, TravelPerk makes this very easy.
For instance, you may must set completely different journey prices, cabin seat lessons, and lodge room prices on your government crew versus the remainder of your organization.
Right here’s an instance of how simple that is with TravelPerk:
Complete visibility of journey spend
Are you noticing that you simply’re overspending your small business journey price range however probably not certain how? You’re not the one one.
With TravelPerk’s refined reporting instruments, you may simply see in real-time the place price range is being spent and who’s sticking to the corporate journey coverage.
Does your advertising crew hold ignoring your journey program and reserving journeys final minute, inflicting you to overspend on flights that might have been half the worth? Or does your gross sales groups spend an excessive amount of price range on taxis after they could possibly be utilizing public transport? With TravelPerk reporting, your admin or finance crew can categorize reviews by division, crew, journey service, and extra so you may simply monitor vacationers’ habits and spot journey tendencies like this to remain forward of your price range.
E-book a demo at the moment to discover how TravelPerk makes enterprise journey easier to handle by supplying you with extra flexibility, full management of your spending, and saving you cash by providing the most important journey stock available on the market. Discover out why we’re trusted by 1000’s of firms worldwide.